Resigning from your job
By Career counseling

Resigning from a job can be a delicate process, even in the fast-paced world of IT. Whether you’re moving on to a new opportunity, taking a career break, or simply seeking a change, it’s important to handle your resignation professionally and responsibly. This guide provides a step-by-step approach to resigning from your IT job in the Netherlands, ensuring a smooth transition and maintaining positive relationships with your employer and colleagues.

1. Review Your Employment Contract

Before you resign, carefully review your employment contract (“arbeidsovereenkomst”). Pay close attention to the following clauses:

  • Notice Period (“Opzegtermijn”): Your contract will specify the required notice period, which is the amount of time you need to give your employer before your employment officially ends. This is typically one month, but it can vary depending on your contract and seniority.
  • Non-Compete Clause (“Concurrentiebeding”): Some contracts may include a non-compete clause, which restricts you from working for a competitor for a certain period after leaving the company. Understand the terms of this clause if it applies to you.
  • Other Relevant Clauses: Review any other clauses related to resignation, such as confidentiality agreements or intellectual property rights.

2. Inform Your Manager in Person

The first step in resigning is to inform your direct manager in person. Schedule a private meeting and communicate your decision clearly and respectfully. Express your gratitude for the opportunities you’ve been given and explain your reasons for leaving (without going into unnecessary detail). Be prepared to discuss your notice period and any outstanding projects or responsibilities.

3. Submit a Formal Resignation Letter

Follow up your conversation with a formal resignation letter. This letter should include:

  • Your Name and Contact Information
  • Date
  • Company Name and Address
  • Statement of Resignation: Clearly state your intention to resign from your position.
  • Effective Date of Resignation: Specify the date your resignation will take effect, taking into account the required notice period.
  • Expression of Gratitude: Thank your employer for the opportunities and experiences you’ve gained during your employment.
  • Signature: Sign your letter to make it official.

4. Fulfill Your Notice Period

During your notice period, continue to fulfill your responsibilities diligently and professionally. Offer to assist with the transition process, document your work, and train your replacement if necessary. Maintain a positive attitude and contribute to a smooth handover of your responsibilities.

5. Exit Interview

Your employer may request an exit interview to gather feedback and understand your reasons for leaving. This is an opportunity to provide constructive feedback and offer suggestions for improvement. Approach the exit interview professionally and focus on positive aspects of your experience.

6. Return Company Property

Before your last day, ensure you return all company property, such as laptops, mobile phones, and access cards. Clear your personal belongings from your workspace and ensure all company data is properly transferred or deleted.

7. Say Goodbye and Maintain Relationships

On your last day, take the time to say goodbye to your colleagues and express your gratitude for their support and collaboration. Maintain your professional network and stay in touch with colleagues who you’ve built strong relationships with.

8. Final Paycheck and Documentation

Ensure you receive your final paycheck, including any outstanding salary, vacation days, or other benefits. Obtain any necessary documentation, such as a statement of employment or a reference letter.